General Policies
Billing
Users will be billed the maximum of either time reserved or actual time on the instrument. For example, if the user was to book four hours and actual instrumentation time is one hour, the user will be billed for four hours. If the user books four hours and uses five, he or she will be billed for five hours.
Purchase Order Instructions as of 3/10/2021
Vendor (note below for Partners, Harvard, Children's, Tufts, etc.)
Dana-Farber Cancer Institute
General Accounting, BP-430
450 Brookline Avenue
Boston, MA 02215-5450
Only one PO per project is permitted.
If you are using a PO from an institution other than one under which you signed in, you must stop and contact DFCI Billing
Users will be billed the maximum of either time reserved or actual time on the instrument. For example, if the user was to book four hours and actual instrumentation time is one hour, the user will be billed for four hours. If the user books four hours and uses five, he or she will be billed for five hours.
Purchase Order Instructions as of 3/10/2021
Vendor (note below for Partners, Harvard, Children's, Tufts, etc.)
Dana-Farber Cancer Institute
General Accounting, BP-430
450 Brookline Avenue
Boston, MA 02215-5450
- Beth Israel Deaconess Medical Center - supplier 54532
- Boston Children's Hospital - use vendor 0000001886; chose address 69
- Cincinnati Children's Hospital - use supplier 0000000963
- Harvard (includes HMS, Dental, Wyss, HSPH, Harvard U - main campus) - chose vendor site: 01_PRIMARY
- Partners Health Care (now known as Mass General/Brigham) (includes MGH, BWH, McLean, Spaulding, etc) - chose vendor 0000008573
- Tufts University - chose supplier 0000000655
Only one PO per project is permitted.
If you are using a PO from an institution other than one under which you signed in, you must stop and contact DFCI Billing
COVID-19 External Researcher Access to the CyTOF Core
Updated 7/1/21
Process for External Core Customers (other than Brigham & Women’s and Children’s Hospital):
Note: A Research Vendor/Contractor approval form is not needed for Brigham and Children’s Hospital customers. These customers are not required to complete the DFCI Contractor/Vendor Screening Tool Form.
Updated 7/1/21
Process for External Core Customers (other than Brigham & Women’s and Children’s Hospital):
- On the day of the visit, the external customer must complete and bring a completed DFCI Contractor/Vendor Screening Tool Form to the Smith lobby for screening during business hours (5:30 am – 7:00 pm). External customers visiting cores outside of business hours should bring the screening form to the Yawkey lobby.
- External customers are required to wear masks at all times while on-site, regardless of vaccination status or property location.
Note: A Research Vendor/Contractor approval form is not needed for Brigham and Children’s Hospital customers. These customers are not required to complete the DFCI Contractor/Vendor Screening Tool Form.
Cancellation
If reservations are not cancelled within these times frames, you will be charged the full cost of your reservation unless another lab reserves that time.
- Reservations 4 hours or less (per day) must be cancelled or modified 24 hours (1 business day) prior to the scheduled time.
- Reservations lasting 4-7 hours (per day) must be cancelled or modified 48 hours (2 business days) prior to the scheduled time.
- Reservations lasting 7-14 hours (per day) must be cancelled or modified 72 hours (3 business days) prior to the scheduled time.
- If you have both machines reserved all day for multiple days in the same week, reservations must be cancelled or modified 5 business days prior to the first reservation.
If reservations are not cancelled within these times frames, you will be charged the full cost of your reservation unless another lab reserves that time.
Modifications
Reservations modified 24 hours prior to the reserved appointment will result in a charge reflective of the new schedule time. If reservations are modified within 24 hours of the scheduled appointment and the resulting open time from the modification does not get reserved by another user, clients will be billed for the full originally reserved time period.
Reservations modified 24 hours prior to the reserved appointment will result in a charge reflective of the new schedule time. If reservations are modified within 24 hours of the scheduled appointment and the resulting open time from the modification does not get reserved by another user, clients will be billed for the full originally reserved time period.
Late Arrivals
- Contact the core if you are going to be more then 15 minutes late. If we have not been contacted 20 minutes after the start of your reservation we reserve the right to cancel your appointment and charge for the reserved time.
- Late arrivals interfere with subsequently scheduled activity. Users are billed from the start of the time reserved to the actual finish time, providing there are no reservations following the scheduled time.
- The next scheduled user after a late arrival has the right to start at the scheduled start time. Late users should make provisions to complete their experiment at a later available time.
Sample Quality
If a sample clogs the instruments more than once, the core will work to run the sample by re-filtering and/or diluting the sample to be able to run the sample without clogging. The core will re-filter/dilute the sample in question a MAXIMUM of 3 TIMES. If, after three attempts to run the sample, it is still clogging, the core will contact the user to suggest washing or re-filtering the sample on their time. All samples not able to be run, will be stored in the CyTOF core fridge for a maximum of 24 hours, after which they will be discarded, unless a different, mutually agreed upon arrangement is reached with the user. The core reserves the right to determine whether or not a sample is able to be run.
Sample Acquisition
Samples that are run in water require machine downtime to change the injectors from the standard WB injector to the HT injector. As such, an extra hour will be added on to all reservations that are run in water to account for this time.
If a sample clogs the instruments more than once, the core will work to run the sample by re-filtering and/or diluting the sample to be able to run the sample without clogging. The core will re-filter/dilute the sample in question a MAXIMUM of 3 TIMES. If, after three attempts to run the sample, it is still clogging, the core will contact the user to suggest washing or re-filtering the sample on their time. All samples not able to be run, will be stored in the CyTOF core fridge for a maximum of 24 hours, after which they will be discarded, unless a different, mutually agreed upon arrangement is reached with the user. The core reserves the right to determine whether or not a sample is able to be run.
Sample Acquisition
Samples that are run in water require machine downtime to change the injectors from the standard WB injector to the HT injector. As such, an extra hour will be added on to all reservations that are run in water to account for this time.
Inclement Weather and Massachusetts State of Emergency
In the case of inclement weather, contact the facility management via e-mail prior to setting up experiments.
If DFCI is closed for inclement weather or state of emergency, the core will be closed. DFCI Inclement Weather Hotline: 617-632-DFCI (3324)
Holidays
The core will be closed for all official DFCI Holidays. Please check the iLab calendar for any additional holiday closures
In the case of inclement weather, contact the facility management via e-mail prior to setting up experiments.
If DFCI is closed for inclement weather or state of emergency, the core will be closed. DFCI Inclement Weather Hotline: 617-632-DFCI (3324)
Holidays
The core will be closed for all official DFCI Holidays. Please check the iLab calendar for any additional holiday closures
Data Storage
The core facility will not be responsible for storing data files.
The core facility will not be responsible for storing data files.
- All data will be removed from the instrument computers on the 1st of every month.
- Any IMD files will be deleted from instrument computers 48 hours after the data is uploaded to Pydio, unless we hear from you.
- Data on the Pydio server will be removed after three months. Please save your data files elsewhere as soon as possible.